Virtual board meetings let you discuss and collect important information for your nonprofit organization in a time-efficient and convenient method. They can eliminate the hassle of cancellations, traffic or travel delays and allow you to schedule meetings for the convenience of your board members without disrupting their work. Moreover, they allow you to attract and retain people regardless of their geographical area, which increases your https://boardroomtx.com/benefits-of-virtual-board-meetings/ options of hiring and increases the diversity of your board.
There are still challenges with virtual board meetings despite their benefits. The first issue is how to keep your participants engaged. Without the camaraderie and conversation that usually take place in person, it could be more difficult to keep the attendees engaged. To counter this, set an agenda that is clear in its structure to ensure that everyone is on the same page and set a time limit to discussion.
It is crucial to ensure that everyone will be heard during your meeting, even if not one of them speak. For this, you need to ask them to mute their microphones when they’re not speaking and only unmute their audio when they’re ready to speak. Utilize a video conferencing software that records the audio and the visuals so that the less tech-savvy members of your team can participate.
In addition, it is essential to have a board management software suite that includes secure document storage that allows the sharing, archiving, and annotation of documents prior to the meeting as well as during the session. This will allow your board to easily review and share important materials such as governing documents, financial reports, and other important information. It will then be simple to prepare accurate and detailed minutes of the meeting.